The Association of Member Nominated Trustees Limited (“AMNT”, “we”, “us”, “our”) is the controller of the personal data described in this policy. This means we decide how and why your personal data is used.
AMNT is a not-for-profit private company limited by guarantee, registered in England and Wales (company number 07925687). Our registered office is The Annexe, Rectory Farm, Cranford Road, Great Addington, Kettering, NN14 4BQ.
We support member-nominated trustees, member-nominated directors and employee representatives of UK pension schemes. We provide support, training and networking, and represent members’ views to government, regulators and the pensions industry.
This policy explains what personal data we collect when you use our website (https://amnt.org) or become a member, how we use it, and your rights under UK data protection law: the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations 2003 (PECR).
Contact us: for any question about this policy or your personal data, email sarah.steel@amnt.org or write to us at our registered office.
We collect personal data directly from you when you register, complete your member profile, join Local Connections, or contact us. We do not receive personal data about you from third parties.
| Category | Data | Required? |
|---|---|---|
| Account details | First name, last name, email address, password (stored in encrypted form by our membership platform) | Required |
| Location | Where you are based | Required |
| Your details | Job title, employer | Optional |
| Your role | Committee role, years of experience as a trustee, date you became a trustee, expected term length | Optional |
| Scheme details | Scheme name, scheme type (DB, DC or hybrid), scheme size, number of scheme members, sector | Optional |
| Local Connections profile | First name, last name, town or city, country, short bio, LinkedIn profile link | Only if you choose to join (see section 4) |
| Communication preferences | Whether you have opted in to news, events and updates, the date and form used, and any unsubscribe requests | Recorded automatically |
| Email engagement | Whether our emails are opened | Collected automatically (see section 5) |
| Correspondence | Anything you tell us when you email or write to us | Only if you contact us |
| Technical data | Login and session information, and fraud-prevention data collected by our membership platform’s payment provider | Collected automatically (see section 9) |
If you do not provide the required information, we cannot create your account.
We do not ask for special category data, such as information about your health, political opinions or trade union membership. Please do not include this kind of information in your Local Connections bio or in messages to us unless it is necessary.
UK data protection law requires us to have a lawful basis for each way we use your personal data. The table below sets these out.
| What we do | Data used | Lawful basis |
|---|---|---|
| Create and manage your membership account | Account details, location | Contract: necessary to provide membership under our constitution |
| Send you service emails, such as account set-up, password resets and important membership notices | Account details | Contract |
| Understand our membership, including where members are based and how far they are into their term as trustee, so we can plan support, training (for example, for newly appointed trustees or those nearing the end of their term) and regional networking | Location, your details, role, scheme details | Legitimate interests: running an effective member organisation |
| Represent members’ views to government, regulators and the pensions industry using statistics about our membership (for example, the total number of members or the range of scheme sizes they represent) | Scheme details and role, combined and anonymised | Legitimate interests: our purpose of championing member nominees. Individuals are never identified |
| Publish your Local Connections profile on our website | Local Connections profile | Consent (see section 4) |
| Send you news, event invitations and updates by email | Account details, communication preferences | Consent (see section 5) |
| Measure whether our emails are opened | Email engagement | Consent, given when you opt in to our emails |
| Respond to your enquiries, requests and complaints | Correspondence, account details | Legitimate interests: responding to people who contact us; or legal obligation where you exercise your data protection rights |
| Keep our website and member area secure, including preventing fraud | Technical data | Legitimate interests: protecting our members and systems |
| Keep records of consents and unsubscribes | Communication preferences | Legal obligation: showing we comply with UK GDPR and PECR |
Where we rely on legitimate interests, we have considered your interests and rights and concluded that our use is proportionate and expected. You can ask us for more detail about this assessment, and you have the right to object (see section 10).
We do not make decisions about you based solely on automated processing, and we do not sell your personal data.
Local Connections is an optional feature that helps members find and contact other member nominees in their area. Joining is entirely your choice and does not affect your membership.
If you join, we publish your first name, last name, town or city, country, short bio and (if provided) LinkedIn profile link on the Local Connections page of our website. Although this page is designed for logged-in members, the information on it can technically be accessed by anyone, including people who are not AMNT members and search engines. Please treat your profile as public and include only information you are happy to share publicly. We review each profile before it is published.
We publish your Local Connections information only with your consent, which you give by ticking the box on the Local Connections form. Anyone who sees your profile may contact you through the LinkedIn link you choose to share. We do not display your email address.
Updating or removing your profile: you can withdraw your consent at any time. Email sarah.steel@amnt.org with the subject “Remove my Local Connections profile”, or “Update my Local Connections profile” with your changes. We will delete or update your profile within 5 working days and confirm when this is done. If you close your AMNT account, we will also delete your Local Connections profile.
Withdrawing your consent does not affect anything we did with your information before you withdrew it.
We send two kinds of email.
Service emails are needed to run your membership, such as account set-up, password resets and important changes to your membership or this policy. You cannot opt out of these while you are a member.
News, events and updates are sent only if you have opted in, for example by ticking the box when you register or update your profile. You can unsubscribe at any time by unticking the email preferences box on your profile page, clicking the unsubscribe link in any of these emails, or emailing sarah.steel@amnt.org. Unsubscribing does not affect your membership. We keep a record that you have unsubscribed so we do not email you again by mistake.
Our emails contain a small tracking image that tells us whether an email has been opened. We use this only to understand which content members find useful. It is covered by your consent to receive our emails, and it stops if you unsubscribe.
We do not share your email address with other organisations for their own marketing.
We use the service providers below to run our membership and website. They process your data only on our instructions, under contracts that require them to keep it secure and confidential.
| Provider | What they do for us | Where they are based |
|---|---|---|
| Outseta | Membership accounts, member records and email communications | United States |
| Webflow | Website hosting and the Local Connections page | United States |
| Make.com | Transferring Local Connections form details to our website | European Union |
We may also share personal data where the law requires it, or with professional advisers such as lawyers and accountants where needed to protect our legal rights. Your Local Connections profile is published on our website only if you choose to join (section 4).
We do not sell your personal data or share it with other organisations for their own marketing.
International transfers: some of our providers store data outside the UK. Transfers to the European Union are covered by UK adequacy regulations, which recognise that EU law protects personal data to a standard that is not materially lower than the UK’s. Webflow is certified under the UK Extension to the EU–US Data Privacy Framework, which the UK also recognises as providing adequate protection. You can contact us for more information about these safeguards.
We keep your personal data only for as long as we need it for the purposes in section 3.
| Data | How long we keep it |
|---|---|
| Account, profile and scheme details | For as long as you remain a member. Under our constitution, membership continues until you give us notice that you wish to leave. When you leave or ask us to close your account, we delete your details within one month, except the limited records below |
| Local Connections profile | Until you remove it, withdraw your consent or close your account |
| Email preferences | Until you unsubscribe |
| Record of your unsubscribe or objection | For as long as needed to make sure we do not contact you again, which may be after your account is closed |
| Records of consent | For as long as we rely on that consent, and for as long as needed afterwards to show we acted lawfully |
| Correspondence and requests | For as long as needed to deal with your enquiry, request or complaint |
We review the personal data we hold annually. As part of this review, we contact members whose accounts appear inactive to ask whether they wish to remain members. If we do not hear back, we may close the account and delete the data.
We use appropriate technical and organisational measures to protect your personal data. Our website uses encrypted (HTTPS) connections, member areas require you to log in, and access to member records is limited to the AMNT staff member who manages them. We choose service providers who apply recognised security standards.
No system is completely secure. If a personal data breach is likely to put your rights at high risk, we will tell you without undue delay, and we will report breaches to the regulator where the law requires it.
We use only cookies and similar technologies (such as browser storage) that are strictly necessary for our website and member area to work. We do not use analytics, advertising or social media tracking cookies.
| Cookie or technology | Set by | Purpose | Duration |
|---|---|---|---|
| Outseta login data (stored in your browser’s storage, not as a cookie) | Outseta | Keeps you logged in to the member area and identifies your account | Until you log out or your browser session ends |
| __stripe_mid | Stripe | Fraud prevention: identifies your browser to help detect fraudulent activity | 1 year |
| __stripe_sid | Stripe | Fraud prevention for your current browsing session | 30 minutes |
Strictly necessary cookies do not need your consent under PECR, because the website cannot provide the member area without them. You can block or delete cookies in your browser settings, but you will not be able to log in if you do.
If we start using any non-essential cookies, we will update this policy and ask for your consent first where the law requires it.
The Stripe cookies are set by Stripe, the payment provider used by our membership platform, to help detect and prevent fraud. Stripe uses this information under its own privacy policy, available at stripe.com/privacy.
You have the right to object to our use of your data for direct marketing at any time. If you object, we will stop. Untick the email preferences box on your profile page, use the unsubscribe link in any of our emails, or email sarah.steel@amnt.org.
Under UK data protection law, you also have the right to:
To exercise any of these rights, email sarah.steel@amnt.org. There is no charge. We will respond within one month, which we may extend by up to two further months for complex or multiple requests; if so, we will tell you why. We may need to confirm your identity before acting on your request.
If you are unhappy with how we have handled your personal data, please tell us first so we can try to put it right. Email sarah.steel@amnt.org with the subject “Data protection complaint” or write to us at our registered office. We will acknowledge your complaint within 30 days, investigate it, and tell you the outcome without undue delay.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection regulator, at any time:
Our website contains links to other websites, including LinkedIn profiles shared in Local Connections. This policy applies only to our website. Please read the privacy policy of any other website you visit.
We review this policy regularly and publish any changes on this page, so please check it from time to time. If we plan to use your personal data for a new purpose, we will tell you before we do so.
This policy was last updated on 21 October 2026.
